Privacy Policy for Saskatoon Neuromuscular Associates (SNMAMED.ca)
Last updated: March 16, 2026
1. Executive Summary
This Privacy Policy explains how Saskatoon Neuromuscular Associates (“Saskatoon Neuromuscular Associates”, “SNMAMED”, “we”, or “us”) handles limited information in connection with the snmamed.ca website (the “Website”).
The Website is provided for informational purposes only and to make certain forms and documents available for download by patients and referring health‑care providers. It does not offer online booking, diagnosis, treatment, or a patient portal, and it is not used to collect, store, or manage clinical records or personal health information. Any clinical care and related records are managed through our clinic systems, not through this Website.
2. Scope and Application
This Privacy Policy applies only to limited technical information that may be generated when you visit or use the Website, such as basic server logs and, where enabled, non‑identifying analytics data.
This Policy does not replace or limit Saskatoon Neuromuscular Associates’ obligations with respect to personal health information under The Health Information Protection Act (Saskatchewan) (“HIPA”) or any other applicable legislation; those obligations apply to the clinic’s offline records and clinical systems.
3. Legal and Regulatory Framework
Saskatoon Neuromuscular Associates is located in Saskatchewan, Canada. Personal health information handled by the clinic outside the Website is subject to HIPA and other applicable provincial and federal laws.
To the extent any personal information is incidentally collected through technical logs or similar tools in connection with the Website, it is handled in a manner consistent with applicable Saskatchewan and Canadian privacy law.
4. Key Definitions
For the purposes of this Privacy Policy:
- Personal information means information about an identifiable individual as defined under applicable Saskatchewan and Canadian law.
- Personal health information generally means information about an individual that relates to their physical or mental health, health‑care history, provision of health services, or payment for health services, as defined in HIPA.
- You means an individual who visits or uses the Website.
Clinical records and most personal health information are not collected or stored through this Website but through our clinic systems.
5. Relationship with the Terms of Use and Hosting Provider
This Privacy Policy should be read together with the SNMAMED Terms of Use, which describe that the Website is provided for information only and does not provide medical advice, diagnosis, or treatment.
The Website is hosted on infrastructure provided by a third‑party web hosting provider (currently HostPapa or a comparable provider), which may have access to technical data such as server logs as part of operating the hosting service. The hosting provider’s own privacy policy explains how it handles such data in providing hosting services. This Privacy Policy does not govern the hosting provider’s independent collection or use of information.
6. What Limited Information Is Collected
6.1 No collection of clinical or form data through the Website
The Website is intended solely for existing and prospective patients in Canada and for referring health‑care providers, and is provided for informational purposes only, including making certain forms and PDF documents available for download.
We do not use this Website to collect personal health information, online appointment requests, or other clinical intake information through web forms or a patient portal. Any clinical care, medical records, and related personal health information are managed through our clinic systems, not through this Website.
6.2 Information collected automatically (server logs and similar data)
When you visit the Website, standard technical information may be collected automatically by the web server or related tools, such as:
- IP address and approximate geographic location
- Browser type and version, operating system, and device type
- Pages visited, date and time of visit, and referring website or link
- Basic usage patterns, such as time spent on pages and navigation paths
This type of information is commonly collected by web servers in order to operate the Website, maintain security, and understand how visitors use the site.
6.3 Cookies and similar technologies (if used)
The Website may use cookies or similar technologies to:
- Maintain basic functionality and security of the Website
- Remember certain user preferences (if applicable)
- Compile aggregated statistics about Website traffic and usage (if analytics are enabled)
You can adjust your browser settings to refuse or delete cookies, but this may affect how some parts of the Website function.
6.4 Information from third‑party service providers
We may receive limited technical or analytics information from third‑party service providers (such as our hosting provider or basic analytics tools) in order to monitor and maintain the Website, diagnose technical issues, or improve performance. Any such information is handled in accordance with this Privacy Policy and applicable law.
7. Purposes for Collecting and Using Limited Information
Saskatoon Neuromuscular Associates collects and uses limited technical information related to the Website for purposes that are reasonable and appropriate in the circumstances, including:
- Operating, administering, and securing the Website
- Monitoring Website performance, usage, and security (for example, through logs and aggregated analytics)
- Responding to technical issues or inquiries about the Website
- Complying with legal and regulatory requirements, including responding to lawful requests and orders, where applicable
Personal health information relating to clinical care is not collected or managed through this Website and is handled separately in accordance with HIPA and other applicable legislation.
8. Disclosure of Limited Information
Saskatoon Neuromuscular Associates does not sell or trade personal information.
Technical and related information connected with the Website may be disclosed to:
- Third‑party service providers who support the operation, security, and maintenance of the Website (for example, hosting providers or IT support contractors), under arrangements that require them to protect the information and use it only to provide services to Saskatoon Neuromuscular Associates
- Law‑enforcement or other authorities where disclosure is required or authorized by law (for example, in response to a court order, subpoena, or lawful request)
Where information is disclosed to service providers, Saskatoon Neuromuscular Associates remains responsible for ensuring that such providers offer a level of protection comparable to that required under applicable law.
9. Data Location
Technical information related to the Website may be stored or processed on servers located in Canada or in other jurisdictions where our service providers operate data centres.
If information is transferred to another jurisdiction, it may be subject to the laws of that jurisdiction and may be accessible to courts, law‑enforcement, or regulatory authorities there, in accordance with those laws.
10. Security Safeguards
Saskatoon Neuromuscular Associates takes reasonable administrative, technical, and physical measures to protect information under its control against loss, theft, unauthorized access, disclosure, copying, use, or modification.
Measures may include role‑based access controls for internal systems, secure authentication, use of reputable hosting providers that implement industry‑standard security controls, regular maintenance and updates, and staff policies and training related to privacy and information security. No system can be guaranteed to be perfectly secure, but Saskatoon Neuromuscular Associates strives to protect information in a manner consistent with its sensitivity and with applicable legal and professional requirements.
11. Retention of Information
Technical logs and similar Website‑related information are retained only for as long as necessary to fulfill the purposes described in this Policy, to meet legal and regulatory obligations, and to address security or operational needs.
When such information is no longer required, it is securely destroyed, erased, or anonymized, in accordance with applicable law and clinic policies. Clinical records and personal health information are retained and managed separately in accordance with applicable health‑care and professional requirements.
12. Third‑Party Websites and Links
The Website may contain links to third‑party websites that are not controlled or operated by Saskatoon Neuromuscular Associates. These links are provided for convenience only.
Saskatoon Neuromuscular Associates is not responsible for the availability, accuracy, security, or content of third‑party websites, and does not endorse any information, products, services, or opinions found on such sites. This Privacy Policy does not apply to third‑party websites. Users should review the privacy policies and terms of use of any third‑party sites they visit.
13. Changes to This Privacy Policy
This Privacy Policy may be updated from time to time to reflect changes in legal requirements, clinic practices, or Website functionality.
The “Last Updated” date at the top of this Policy indicates when it was most recently revised. Continued use of the Website after any changes have been posted signifies acceptance of the updated Policy, to the extent permitted by law.
14. Contact Information and Questions
Questions, concerns, or requests relating to this Privacy Policy or to the handling of Website‑related information by Saskatoon Neuromuscular Associates may be directed to:
Saskatoon Neuromuscular Associates
230 – 215 Joseph Okemasis Drive
Saskatoon, SK S7N 3A8
1 (306) 975‑3933
Individuals who have concerns about the handling of personal information by the clinic may have the right to contact the appropriate oversight body, such as the Office of the Information and Privacy Commissioner of Saskatchewan or the Office of the Privacy Commissioner of Canada, depending on the nature of the issue and the legislation involved.